Presenter Instructions
As you prepare your presentations for the 2008 JSEM Conference, please remember that this is an open, unclassified meeting. The attendees are from government, industry, non-governmental organizations, and media, from the United States and from foreign nations. Therefore, in compliance with the U.S. Public Affairs Disclosure Policy, all presentations must be cleared for public dissemination. Government speakers should follow their organization security and policy review procedures. Industry and academia speakers making presentations related to government contracts should clear their presentations through their respective government Contracting office. If the presentations from industry and academia do not relate to a government contract, the presentations should be processed through their respective company or institution's Public Affairs office. Foreign national speakers should clear their presentations in accordance with their respective government's procedures.
The following information should assist you in preparing for the conference. To meet the speakers' audio-visual requirements, the following will be available in each presentation room: a podium, a PC-based computer with Windows XP, and SVGA data projector and screen. None of the rooms have internet connections.
Presentations
All presentations accepted will be presented at the conference. It is requested that if there are multiple authors, one lead author be selected as the presenter. Please note that only the primary Presenter will be listed under the presentation title in the conference schedule. All remaining authors will be listed in the contributing author section of the agenda.
Presentation Format
Presentations must be submitted in PowerPoint format. Electronic presentation (LCD Projection) will be utilized at the conference. It is recommended that presenters minimize the use of embedded animation and sound, including video clips, to decrease the chances for incompatibilities. In your presentations, the recommended font size to use should be no smaller than Arial Font size 16. This will make your presentation and your graphs easier for the attendees to view.
Presentation Length
Concurrent Track presentations have been given a 30 minute time allotment. Typically, plan for a 20 minute presentation and 5 minutes of Q&A. Session chairs will call time if you start to exceed your allocated time, as it is their job to assure that the entire conference remains on schedule.
Presentation and Biographical Sketch Due Date
All presentations will be loaded to the computers in advance, to avoid delays and set-up problems. Presentations are due to NDIA no later than April 28, 2008. Presentations must be uploaded to the NDIA website by selecting the link below and following the instructions.
http://application.ndia.org/upload/jsem/
The username is: upload
The password is: jsem08
If your presentation fails to load into the system, please e-mail Britt Bommelje at bbommelje@ndia.org no later than April 28, 2008. Alternatively, you may mail your electronic presentation, with abstract number to:
Britt Bommelje, CMP
NDIA
2111 Wilson Blvd., Suite 400
Arlington, VA 22201
Your presentation must be received at NDIA by April 28, 2008
Short biographies should be submitted to your session chairs by April 28, 2008.
Back-up Presentation Material
It is recommended that presenters bring with them a back-up of their presentation using CD-Rom or USB storing device.
After-conference Publication
At the completion of the conference, all presentations will be posted at www.jsemconference.com. If you do not want your presentation to be included you must inform Britt Bommelje (bbommelje@ndia.org) upon submission of your presentation.
Conference Registration
All presenters must register and pay registration fees. The conference program is posted at www.jsemconference.com so you can determine the date and time of your presentation.
Hotel Reservations
Hotel Reservations can be made by visiting the lodging page of www.jsemconference.com. Reservations can be made by calling the hotel directly. Rooms will not be held after Friday, April 11, 2008 and may sell out before then. Rates are also subject to increase after this date.
General Information
For more information please visit www.jsemconference.com or contact Britt Bommelje at bbommelje@ndia.org or 703-247-2587.
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